How Mobile Apps Enhance Project Manager Productivity

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According to The Economist Intelligence Unit 2016 report published by Arubanetworks, companies, which endorse the usage of mobile applications by their employees, are 16% more productive than those which avoid applying mobile technologies.

Employee interviews also revealed that those workers who use phones and tablets during work are 23% more satisfied with their position and 21% more loyal to their bosses and colleagues.

Workflow efficiency is the most important index for a project manager. Mobile applications can raise it because they simplify workplace communication, time management, objective delivery, and supervision. ToBeProductive.com prepared a list of the best productivity apps for project managers along with an explanation of the advantages of using mobile apps in the workplace and several productivity tips for employees.

Best Productivity Apps for Project Managers

1. FrostWire

FrostWire app is an advanced torrent client that allows downloading massive media files and archives quickly. You can share a link or a torrent file to provide files to teams and remote departments. FrostWire technology makes it possible to send and receive unlimited amounts of data through a single torrent file for free.

The built-in torrent browser is an excellent time-saving feature. You don’t have to switch between a mobile browser, file storage, and the app to start downloading. Use the FrostWire search engine to find torrents inside the app and to activate downloading directly. You can also save time using the preview option. Before downloading the app always shows content, so that you could choose to download specific files or the whole package at a time. Selective downloading together with the built-in bandwidth controller can save not only time but also money on mobile data plans.

As a project manager, you can effectively use FrostWire for quick access to archives of documents and media files on the go. Fortunately, you generally don’t even have to download video and audio due to the preview feature. You can use it to watch and to check all necessary information and to decide whether downloading is necessary or not.

2. Casual

This cloud-based utility for project management provides the simplest way to make visual workflows. There are no traditional task charts in Casual. You have to draw chains of separate tasks that compose an objective in the correct order to preserve dependencies. This looks a lot like Mind Maps, but with a strong project management slant.

Though the principle of drawing task bubbles looks too simple, it provides a bird’s eye view on certain tasks, dependencies between them and the contributors, detailed schedules, and implementation status. Casual app is a way to set employees free from guesswork and uncertain questions upon stages of the project. It’s a simple map to follow.

3. Basecamp

Unlike Casual, this application is not only for long-term perspective planning and project stages observation. This tool has a great focus on effective group collaboration in real-time.

The main feature of Basecamp is Campfire. It’s a built-in chat room that allows all team members to exchange instant messages related to projects. To avoid mix-up, you can create as many chats as your project needs. Basecamp also allows providing customers access to chats. It means that you can make a chat to give your customer a direct contact with your team. The chat also allows exchanging small files and friendly stickers.

Basecamp may become a good solution for in-project communication. You can use it to track progress as well as to make instant changes in current schedules and complex objectives following the wishes of your clients and relevant proposals of your employees.

The Benefits of Mobile Apps in the Workplace

They Improve Workplace Communication

Time is the most essential resource for every company. Such productivity apps as, for example, Slack or Basecamp allow employees to communicate in real time without the need to leave their workplaces. At the same time, mobile devices are the only means of communication on the go. You can conduct a meeting or a briefing somewhere abroad, behind the wheel, in the subway, or even lying in a bathtub.

Employees can also use mobile apps to have project-related chats and to help each other. A good example is TeamViewer. This app is usually used to provide remote technical help. Your project technicians can be anywhere and service computers or mobile devices of your employees distantly. It saves a lot of time for technicians on walking in the office. As a result, their productivity rises, and you can reduce the staff and save budget.

According to the 2015 Gartner Digital Workplace Summit predictions, over 50% of communications inside teams had to be made via mobile devices in 2018. The latest Queens University research proved that more than 50% of employees from different age groups support the usage of apps for communication and use them.

They Make Workflow Management Easier And Save Money

Applications like Casual make it much faster and easier to create and share all types of schedules. Imagine a videographer and actors who make new series. Their schedule depends on many points and their time is usually costly, so as a project manager you have to arrange working hours at least in the evening. Calling everyone takes a lot of time, and not all people spend time in front of computers, so the only way is to send team schedules to smartphones. Google Calendar is one of the good free apps for this. Notifications and reminders leave no excuses for employees to ditch their duties because everyone in the team can see the same schedules. This condition also rises a sense of responsibility.

Productivity Hacks For Employees

At ToBeProductive.com, we are also convinced that employees should take action to boost their productivity too. Here are some particularly useful hints:

  1. List daily goals – when you see all crucial objectives, it’s much easier to move towards the project completion. Create a table with lists of tasks for each day and leave at least a couple of days before the deadline to have a safety shift.
  2. Use special software – many employees have problems with time management. You can help yourself to avoid it with apps for blocking websites and applications that distract you (BlockSite) or try to monitor your time spent on certain web pages and apps (RescueTime).
  3. Batch tasks – when you have massive tasks, try to take time and complete them without switching to other tasks. The 4 Hour Workweek author, Tim Feris says that the best way to increase productivity is to stop doing work in small pieces.
  4. Prioritize – push yourself to do the most difficult and the most important tasks first. That is not easy but saves nerves.
  5. You are what you eat – this rule is even more hard to follow. You should stick to a healthy nutritious diet to feel yourself better and to do more tasks during your day.
  6. Exercise – healthy eating behavior will make it much easier to work out. It’s not obligatory to lift large weights; begin with a simple morning work-out and feel that your work is not as complicated as it seemed to be.

Conclusion

Generally, efficient project management is a work of logic. As you can assume, mobile applications make the process faster and cheaper without the decline in quality of a project. The rules of logic say that these conditions are good for any business, so they must be applied in practice.

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