Being a good host starts with well-considered decisions on the venue. A great location has to be appropriate for the intended meeting, comfortable, fitted with the appropriate amenities, and strategically placed for the success of your event.
Before you book that venue, make a mental (or physical) list of questions you have to have answered to make the right choice:
1. Which dates are available at the venue?
Before you settle on a particular location, you need to confirm if your preferred date is still unbooked. If the date is already paid for, are there alternative dates to consider? People often get their hearts set on a particular date and event venue without confirming that those slots are open for booking, and this could cause scheduling problems in the long run.
2. What’s the total cost?
Some venues have additional costs like corkage before you bring your drinks and food in, or in house vendors of their own. You need to know all of these hidden costs before making that decision, especially if you have other plans for your caterers and vendors.
3. What’s the ventilation like?
Apart from windows, doors, entrances and exits, you need to verify that the event venue has great ventilation too. Compare the number of heating or cooling units with the guests, just in case you’ll need to bring in extra for their comfort.
As a side note, verify that the venue is up to health and safety codes in case of an emergency.
4. How many guests can sit comfortably in the venue?
Even if there are no seats yet in the venue, looking through previous event pictures on Venue-finder will give you a good idea of how much room the venue has with seats and other fixtures in place.
5. Is there a time restriction?
It might not be prudent to go ahead with a venue that has strict rules for closing time, especially with events involving lots of people from different places arriving and leaving at unpredictable times – like a wedding, or a conference. You don’t want your guests to rush their meetings or face embarrassment because they’re being forced out of the event venue due to a curfew.
6. What’s the car park capacity?
Ask how many cars the car park can take and compare it with your guest list. The park should be able to hold all your guests’ cars without hassle. You should also find out if there are parking fees you need to tell guests about in advance.
7. Will there be other events in the same space?
Some venues can accommodate multiple events, so it’s wise to have this information on time to prevent unpleasant surprises like parking space insufficiencies or distracting noise levels.
Venuefinder helps to narrow down your options no matter where you are in the UK, connecting you with the event space that is perfect for you and your pocket – whether it’s a private club, theme part or a venue with added tourist attractions. You can rest assured that you will find exactly what you need for an unforgettable meeting.